Privacy Policy
Last updated: January 28, 2026
1. Introduction
Exelon Circuits ("we," "our," or "us") operates the Staff Portal. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our internal staff management portal.
2. Information We Collect
We collect information that you provide directly to us, including:
- Personal Information: Name, mobile number, email address, employee ID, department, and designation.
- Employment Data: Work schedules, attendance records, timesheet entries, project assignments, and performance data.
- Communication Data: Messages, comments, and feedback submitted through the portal.
- Technical Data: IP address, browser type, device information, and usage logs for security and analytics purposes.
3. How We Use Your Information
We use the collected information for:
- Managing employee records and HR processes
- Processing payroll, reimbursements, and benefits
- Tracking attendance and timesheets
- Project management and task assignments
- Internal communication and collaboration
- Ensuring portal security and preventing unauthorized access
- Compliance with legal and regulatory requirements
4. Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. This includes encryption, secure authentication (OTP-based login), and regular security audits.
5. Data Retention
We retain your personal information for as long as you are an active employee and for a period after employment ends as required by law and our internal policies. Specific retention periods vary based on the type of data and legal requirements.
6. Your Rights
Depending on your location, you may have the following rights:
- Access your personal data held by us
- Request correction of inaccurate data
- Request deletion of your data (subject to legal requirements)
- Object to certain processing activities
To exercise these rights, please contact your HR department or the IT administrator.
7. Third-Party Services
We use trusted third-party services for specific functionalities, including Cloudflare for security and performance. These providers are bound by confidentiality agreements and data protection requirements.
8. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. Continued use of the portal after changes constitutes acceptance of the revised policy.
9. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact your HR department or IT administrator.